Shipment Packing Record System for Factories, Workshops and Small Manufacturers
Pds Mühendislik · Published: 05.11.2026
In factories, workshops and small manufacturing shops shipping usually runs from an Excel dispatch list rather than a marketplace. Kargo Kolay loads that list; when the order barcode is scanned at the packing bench, a video packing record starts. When someone claims “an item was missing”, “the box was empty” or “the wrong product left the plant”, you have shipment packing proof that shows how the parcel was prepared.
One system, many names
People search for this under different names. All of them describe the same job:
- Video-recorded cargo packing
- Recording how every parcel is prepared as a video matched to its tracking or order barcode. In Kargo Kolay you scan the barcode and recording starts by itself; you close the parcel, scan the same barcode again and it ends.
- Warehouse video product packing
- Documenting, in a warehouse, factory or workshop, the moment the products of an order go into the box, together with the product barcodes that were scanned. The scanned items are kept with the video.
- Shipment packing camera system
- A camera that sees the packing or shipping bench, a barcode reader and a Windows computer. Kargo Kolay works with a USB web camera, an RTSP IP camera or a phone connected over USB or Wi-Fi; no separate NVR recorder is needed.
- Shipment packing record system
- The software side: it archives the camera footage with the order number, date-time and customer details, so the video can be searched and shared later. In Kargo Kolay recordings are searched by order number, customer name or phone.
- Warehouse parcel proof
- The record that shows how a parcel was prepared: the packing video, the SHA-256 integrity seal written for every video and the list of scanned items. It is shown when a dispute, return or compensation claim arrives.
- Factory, workshop and small-manufacturer shipping
- Manufacturers usually ship from an Excel dispatch list rather than a marketplace. Kargo Kolay loads that list and applies the same video packing routine to factory, workshop and small-manufacturer shipments.
How do orders get into the program?
- The operator loads an Excel file: with the Excel button at the left of the main screen (.xlsx, .xls or .csv) the order list is picked and the orders fill the list on the left.
- Another department drops it in the cloud: sales or accounting puts the Excel into a folder that Google Drive, OneDrive or Dropbox syncs on the computer, or onto a network share. Kargo Kolay checks the folder at the interval you set and loads new files by itself; processed files can be moved to an “Islenenler” folder.
The columns it needs are listed below; header names can be Turkish or English.
If your orders come from an e-commerce platform you can load its export file directly: a Shopify export is recognised automatically, and for other platforms a small mapping file is added; no reinstall is needed.
| Excel column | What it does in the program |
|---|---|
| Order No | Rows with the same number become one order. |
| Recipient name | Shown on the label, in search and in reports. |
| Recipient phone | Printed on the label and used to find videos by phone. |
| Recipient address | Printed on the label. |
| Product code, name, barcode | Used for scanning the items that go into the box and for the item list. |
| Quantity | How many units the order contains. |
| Carrier | Carrier or courier name; gives a per-carrier breakdown in reports. |
The Industrial Help inside the program has a sample Excel file with 10 orders and an illustrated explanation of every screen (in Turkish and English).
What happens at the packing bench?
- Scanning the order barcode starts recording; the date-time and order number are stamped on the video.
- The barcodes of the products going into the box are scanned; the scanned items are kept with the record.
- If an order has several boxes, the second and later boxes become separate recordings but stay linked to one order.
- A SHA-256 integrity seal is written for every video; if the video is changed later the seal no longer matches.
Product pictures from a folder
Save pictures named by product barcode in a folder (for example 8690000100014.jpg) and choose that folder in settings. The scanned product's picture appears on screen so the operator notices a wrong product before it goes into the box. The order's photos can also open in a separate window you can move to a second screen.
Finding, sharing and returns
- Search: find a video by customer name, phone, order number or product name; share it by email or as a link.
- Return-parcel recording: right-click an order in Reports to start it; the old packing video, customer details and returned items (partial returns included) appear in one window.
- Label: the label can print recipient name, phone and address.
Reports
Analysis reports by product, record, customer and carrier, with a date range and daily, weekly or monthly summaries. Each report can be exported to its own Excel file, so questions such as “how many boxes went out with which carrier” or “which customer returns the most” are answered from the reports.
What you need
- A computer running Windows 10 or 11
- A barcode reader (keyboard mode, sending Enter after each scan)
- A USB web camera or an RTSP IP camera that sees the packing bench; a phone can also act as the camera over USB or Wi-Fi
- Disk space for the recordings
Recordings that show employees may count as personal data; inform your staff and limit access to the recordings. How a record is weighed in a dispute or legal process is up to the relevant authority; Kargo Kolay keeps the record ready and searchable.
Frequently asked questions
Can it be used for shipment packing in a factory, workshop or small manufacturing shop?
Yes. Businesses without a marketplace load orders from an Excel or CSV file and pack with the same barcode-triggered video routine. Recipient name, phone and address are stored with the order, and recordings can be found by customer name or phone.
How do I load orders from Excel?
Use the Excel button at the left of the main screen (or the Operations menu) and pick the file. It should have columns for order number, recipient name, recipient phone, recipient address, product code, product name, product barcode, quantity and carrier; rows with the same order number become one order. The Industrial Help inside the program has a sample Excel file with 10 orders.
Sales or accounting uploads the Excel to the cloud; how does the program pick it up?
In Settings you choose the order-file folder: a folder that the Google Drive, OneDrive or Dropbox desktop app syncs on the computer, or a network share. Kargo Kolay checks it at the interval you set and loads new Excel and CSV files by itself; processed files can be moved to an 'Islenenler' folder. The computer must be able to reach that folder.
How are several boxes of one order recorded?
The second and later boxes of an order are kept as separate recordings linked to the same order, with the box number added to the record name. This can be switched off in settings, and the operator can also start the next box by hand.
How do product pictures appear?
Save pictures named by product barcode (for example 8690000100014.jpg) in a folder and choose it in Settings; the scanned product's picture shows in the right panel. For marketplace orders the picture comes from the marketplace. The photos can also open in a separate window that you can move to a second screen.
Can I find a video by customer name, phone or order number?
Yes. The search box in Reports works with customer name, phone, order number, product name and tracking code; Turkish characters and spaces or dashes in phone numbers do not matter. The video can be played and shared by email or as a link.
How is warehouse parcel proof created?
The packing video, the SHA-256 integrity seal written for every video and the list of scanned items together form the proof. If a video is changed afterwards the seal no longer matches. How a record is weighed in a dispute or legal process is up to the relevant authority.
What do I need in a factory or workshop, and is there a trial?
A Windows 10 or 11 computer, a barcode reader and a camera that sees the packing bench (a USB web camera or an RTSP IP camera). You can try the program free for 10 days with no limits; the welcome tour and setup wizard guide the first setup.
For general features, pricing and the trial see the Kargo Kolay page; the Turkish version of this page is here.